Mostly they follow the charter market, for example to the Mediterranean or New England in the summer and the Caribbean or South Pacific in the northern hemisphere winter. Captains and crew are answerable to the licensing authority of their citizenship or the flag of the vessel they work on. Private owners, by comparison, generally undertake cruising, without using professional crew.

The vessels themselves must meet standards set up and enforced by the flag state (the port where they are registered, which could be for tax domicile), the classification society (a neutral surveying and engineering organization) and insurers. However in terms of global and uniform regulation or even captains' unions, there are few such organizations. The term yacht is derived from Dutch and generally refers to a private craft used for pleasure, whether propelled by sail, engine, or both. Conscientious delivery companies will insist on safety equipment being aboard, including a life raft that must be serviced in-date and a suitable flare pack. An EPIRB and satellite phone will also be required for longer blue water passages.

Though any boat or yacht can be delivered there are parameters. For coastwise delivery, generally within sight of land, or less than 12 miles from shore, any seaworthy craft can be delivered, weather permitting. This includes open outboard powerboat and small sailboats. For ocean-going deliveries, particularly in shoulder seasons such as fall, spring, or hurricane season, a boat should generally be at least 30 feet (9.1 m) in length and have both engine and sails and a crew of at least three, ideally four or more.

Vessels above 50 feet (15 m) in length generally have full time captains and do not require a separate delivery crew. In other words, while they are still delivered from port to port, the crew is not parachuted in just for the task - it is performed in the usual course of duties, generally without passengers and owners. Such trips are considered repositioning voyages as well.

The primary reason for having a yacht delivered is for the owner to use, enjoy, race or charter their vessel in a warmer seasonal climate for a season, then to return the yacht to the home cruising grounds, whether in Europe, the US, Asia, Australia or cities in the Mideast. There are over 600 yacht delivery companies or one-person services listed at Charternet.com, though there are thousands globally who offer this service. When a broker or owner sells a boat or needs it moved to a boat show, they would pay a delivery crew to move it on its own hull, or possibly by road, rail or air, which falls beyond the ambit of this definition. Large shipping companies also deliver yachts on the backs or decks of semi-submersible ships, which is growing in demand as doing so saves costs, fuel, crew error, and wear and tear (although this very much depends on the skill and experience of companies that deliver yachts under sail). The challenge of ship delivery is to ensure a flexible schedule which suits owners' needs. The owner must also have a crew on standby to load and unload the yacht.

Crew on delivery voyages variy greatly in skill and experience. They might find their berth online or through crew agents and pay for their food, lodging, and travel to and from the vessel. These would generally be considered novice sailors, though in Europe pay-your-own-way is more acceptable, even for skilled crew. It is up to the delivery company to apply its own filters for qualifications and suitable experience, according to the standards it offers its clients. In the US and in generally other crew, including mates and engineers, a medic or someone hired as a cook or sail maker would expect to be paid, from $50 a day up to $200, or a lump sum for the voyage, and they would have their travel, expenses, and food paid for. Captains are often paid a lump sum amount and they decide how to pay their crew, travel and food from that amount. Otherwise they can negotiate a daily rate ranging from $100 a day to $400 or more a day, depending on experience. Some well established specialist companies, such as pyd, provide central routeing and weather advice to their skippers / captains, which allows them to concentrate on the business of sailing the yacht rather than worrying about the planning aspects, including finding the crew and setting up the budget with the client.

An experienced captain will be working around the clock, 24 hours in often adverse weather and will bring a decade or more of experience. He or she will be responsible for a yacht valued at $1Million or more, and the lives of the crew. Often the delivery crew is carried on the insurance policy of the yacht, either generally or by specific rider for that voyage. The hurricane or cyclone belts must be avoided during certain months of the year as mandated by insurance, so often yachts will not sail into the belt (i.e. South of a line dissecting Beaufort, North Carolina) until November or north of a line dissecting Trinidad & Tobago before June, depending. Failure to adhere to these parameters could void some insurance coverage.

Bermuda Radio and the Bermuda Maritime Operations Centre and similar organizations in various ports, as well as amateur radio nets such as Southbound II, offer comprehensive weather information, safety bulletins, and collect a database on casualties. Such services are rare and sporadic. With new voluntary vessel tracking systems, there is a centralized database of yachts under way globally, using satellite tracking devices, such as AIS, for Automatic Identification System, VIS, or Vessel Identification System, and AMVER, or Automatic Mutual Assistance Vessel Rescue System. This shows information on vessels on the radar and navigation screen, including destination, speed, course, size, etc. This is an improvement of the EPIRB (Emergency Position Indicating Radio Beacon) system, which would only be used in emergencies.

In terms of professionalism, more stringent requirements for licensing of masters, engineers and crew are making the yacht delivery industry more accountable and improving the sector's reputation. The primary licensing authorities in the Atlantic are the British, United States and Canadian governments, though each state with waterborne commerce has their own protocols. In the US, a captain can obtain a 6-passenger, 50-ton, 100-ton Master's license (technically becoming officers in the United States Merchant Marine), with endorsements for the likes of offshore voyages, celestial navigation, radar and radio operation, EMT treatment, etc. In the UK the prevailing license is known as the Yacht Master's Certificate (with Commercial Endorsement) and, unlike the US version which is mostly multiple choice questions with some chart work, the British Royal Yachting Association / Maritime and Coastguard Agency require actual sea trials from applicants before qualifications are issued.

There are new internationally accepted and mandated licenses for mega-yacht skippers who generally work full time, but these rule do not necessarily trickle down to delivery voyages. Strictly speaking, if there are no paying passengers on a delivery, no licenses or training are required to operate the vessel, as participants are presumed to have assumed the inherent dangers and risks of a sport, whether professional or amateur. Because of the freelance aspect of the job it can attract skippers and sailors who are not running one particular vessel year round but are rather opportunists. Some delivery companies, however, maintain a core of selected and highly experienced captains who are effectively the elite of the profession and in high demand by owners of premium yachts.